Starting a business in the United States is an exciting opportunity for entrepreneurs from around the world, especially Indian founders. However, one of the first steps you need to take after forming your U.S. company is obtaining an EIN (Employer Identification Number). Many beginners often ask: How to get an EIN number
In this guide, we’ll explain everything you need to know about EINs, why they are important, how to apply for one, and how USAIndiaCFO can help you through the process with ease.
What Is an EIN Number?
An EIN, also called a Federal Tax Identification Number, is issued by the Internal Revenue Service (IRS) in the U.S. Think of it as the Social Security Number (SSN) for your business.
It is a unique nine-digit number used for:
Filing U.S. federal taxes.
Opening a U.S. business bank account.
Hiring employees legally.
Complying with IRS and state regulations.
In short, if you want your U.S. business to run smoothly, you need an EIN.
Why Do You Need an EIN Number?
Many entrepreneurs underestimate the importance of an EIN until they face hurdles. Let’s look at some key reasons:
Tax Filing – Without an EIN, you cannot file federal taxes in the U.S.
Banking – Most U.S. banks require an EIN to open a business account.
Employees – If you plan to hire, the IRS needs your EIN to track payroll taxes.
Credibility – Having an EIN adds professionalism and makes your business look serious to U.S. clients and investors.
Clearly, getting an EIN is not optional—it’s a necessity.
How to Get an EIN Number: Step-by-Step Guide
Now that you know why it’s important, let’s go through the process.
Step 1: Determine Your Eligibility
You must already have a legal business entity in the U.S., such as an LLC or Corporation. If you don’t, that comes first.
Step 2: Prepare the Required Details
The IRS requires information such as:
Business name.
Business structure (LLC, C-Corp, S-Corp).
Responsible party (usually the owner or director).
Address and contact details.
Step 3: Apply Online (if eligible)
If you have a U.S. Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN), you can How to get an EIN number directly through the IRS website. The application is free and usually instant.
Step 4: Apply via Fax or Mail (for Non-Residents)
If you are a non-U.S. resident without an SSN or ITIN, the process is a little different. You must fill Form SS-4 and submit it by fax or mail to the IRS. Processing can take several weeks.
Step 5: Receive Your EIN Confirmation Letter
Once approved, the IRS sends you a confirmation letter called CP 575. This document is crucial because banks and other authorities may ask for it.
Common Challenges for Indian Entrepreneurs
While the process looks simple on paper, non-U.S. residents often face obstacles, such as:
No SSN or ITIN – Many Indian founders don’t have these, which limits online application options.
Lengthy Paperwork – Filling Form SS-4 can be confusing without guidance.
IRS Delays – Mailing from India to the U.S. adds extra time and uncertainty.
Banking Issues – U.S. banks usually insist on EIN confirmation before opening accounts.
This is why many entrepreneurs prefer working with professionals who specialize in helping international founders.
How USAIndiaCFO Makes It Easy
Among service providers, USAIndiaCFO stands out as a trusted partner for Indian entrepreneurs. If you are wondering How to get an EIN number without stress, here’s why choosing USAIndiaCFO makes sense:
Expert Assistance with Paperwork
Their team prepares and reviews Form SS-4 for accuracy, so you avoid mistakes that can delay your EIN.Fast Processing
They guide you through the best method—fax, mail, or via a U.S. partner—to speed up approval.End-to-End Support
Beyond just EIN, USAIndiaCFO helps with U.S. company incorporation, bank account opening, bookkeeping, and tax filing.India–U.S. Expertise
They specialize in helping Indian founders expand to the U.S. market. This dual knowledge ensures smooth compliance.Affordable Services
Compared to hiring a U.S.-based law firm or accountant, USAIndiaCFO provides cost-effective solutions tailored for startups.
A Beginner-Friendly Example
Imagine you run a small digital marketing agency in Hyderabad and want to sign U.S. clients.
First, you form a Delaware LLC with the help of USAIndiaCFO.
Next, you need an EIN to open a U.S. bank account.
Since you don’t have an SSN, USAIndiaCFO fills Form SS-4 and submits it to the IRS on your behalf.
Within a few weeks, you receive your EIN confirmation letter.
Finally, you open your U.S. bank account and start billing clients in dollars.
Without guidance, this process could take months. With USAIndiaCFO, it’s smooth and efficient.
Tips for Beginners Applying for an EIN
If you’re trying on your own, here are some quick tips:
Always use your official U.S. business address.
Double-check the spelling of your company name.
Keep a copy of your EIN confirmation letter safe.
Don’t apply for multiple EINs unless necessary; one is usually enough.
If you get stuck, consult experts instead of wasting time.
Final Thoughts
Getting an EIN is one of the most important steps for running a U.S. business. Without it, you can’t pay taxes, hire employees, or even open a bank account.
While the process may look challenging for non-U.S. residents, the right support makes it simple. That’s why many Indian entrepreneurs rely on USAIndiaCFO. With their expertise, you don’t just learn How to get an EIN number you also gain a partner who helps you build and grow your U.S. business with confidence.
